ICTInventory
Asset Tracking System
A centralized ICT asset tracking system for managing computers, peripherals, networking equipment, and software licenses across departments. Replaces manual spreadsheets with a searchable database | every device tagged, every assignment logged, every repair tracked from request to resolution.
Hundreds of devices, zero visibility.
The ICT department managed a growing fleet of computers, monitors, printers, routers, and other equipment spread across multiple offices and departments | all tracked in a shared spreadsheet that nobody fully trusted. Devices went missing between deployments. Repair requests piled up in email threads. Issued equipment had no clear assignment trail. Audits were painful and always incomplete.
They needed a single source of truth: every asset registered, every assignment recorded, every repair logged | and a dashboard that made the state of the entire fleet visible at a glance.
Every device. Every assignment. Every repair.
- 🖥️ Asset registry | every device logged with serial number, specs, acquisition date, condition, and current location or assignee.
- 👤 Assignment tracking | issue equipment to staff or departments with a digital acknowledgment record and return history per asset.
- 🔧 Repair & maintenance log | staff submit repair requests, ICT tracks status from open to resolved, and all history stays attached to the device record.
- 📦 Storage & disposition | track unassigned assets in storage, flag end-of-life equipment, and log disposal or turn-over with proper documentation.
- 🔍 Search & filter | find any asset instantly by name, serial, department, or status. No more hunting through 2,000-row spreadsheets.
- 📊 Asset reports | printable per-department inventory lists, condition summaries, and audit-ready exports for compliance and budget planning.
Every view,
every module.
Below is every major screen of the ICT Inventory System. Screenshots will be updated as new modules ship.
Asset Dashboard
The fleet overview | total assets, assets by condition (good / for repair / condemned), recent assignments, and pending repair requests. Everything the ICT head needs at a single glance every morning.
Overview All RolesAsset Registry
Full searchable list of all ICT assets | filterable by type, department, condition, and status. Click any row for complete device history including past assignments and repairs.
Master ListAdd / Edit Asset
Form for registering new devices | asset type, brand, model, serial number, specs, acquisition date, cost, and initial condition. Generates a unique asset tag on save.
Asset EntryAssignments
Issue devices to staff or departments with date, purpose, and digital acknowledgment. Return and re-assign flows with full history per asset and per personnel.
IssuanceRepair Requests
Staff submit repair requests tied to the specific asset. ICT updates status through open → in-progress → resolved, with notes and resolution date logged at each step.
MaintenanceAsset Detail View
Full profile of a single device | specs, current status, complete assignment timeline, all repair history, and attached documentation. The single source of truth per asset.
Device ProfileReports & Audit Export
Generate per-department inventory lists, condition summaries, unassigned asset reports, and end-of-year audit exports. Print-ready layouts formatted for compliance submissions. Admin-only access with role-based visibility controls.
Admin Only Audit Ready
Tech stack &
architecture.
React + Vite
Component-driven UI with role-based routing. Staff, ICT technicians, and admins each see a tailored view of the same data without separate builds.
Node.js + Express
RESTful API handling all asset, assignment, and repair operations. Middleware enforces role permissions so only ICT admins can modify device records or run exports.
PostgreSQL
Relational schema with full audit trail. Every change to an asset record | assignment, repair, condition update | is timestamped and stored for compliance.
Built with Love
Designed around how ICT staff actually work | fast lookups, clean repair flows, and reports that just print right. No training manual required.
